Regular Board Meeting
Natomas USD
May 06, 2020 5:30PM
EDUCATION CENTER - BOARD ROOM
1901 Arena Blvd., Sacramento, CA 95834
Open Session: 5:30 p.m. Closed Session: Immediately Following Open Session
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| In response to the Governor's Executive Order N-25-20 and Resolution 20-07 Delegating Authority to Take Necessary Action to Protect Students and Staff from the Spread of Coronavirus (COVID-19), adopted by the Natomas Unified School District (NUSD) on March 16, 2020, the NUSD Board Meetings are closed to the public to follow state guidelines on social distancing until further notice.
NUSD Board Meetings are live-streamed and recorded, and available for viewing at https://natomasunified.org/board-of-trustees/videos/.
Members of the public are encouraged to submit public comments via eComment through email at publiccomment@natomasunified.org. If you are unable to email a public comment, please call Constituent and Customer Services prior to 12:00 p.m. on May 6, 2020 for assistance.
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| President Kaplan called the meeting to order at 5:31 p.m. |
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JJag Bains, Scott Dosick, Micah Grant, Susan Heredia, Lisa Kaplan and Antranig Sameen were present.
Superintendent Evans stated the open session meeting of the Board of Trustees is being livestreamed at the direction of the Board. The livestream is available on the district's website, and the recordings will be available for viewing the day after the Board Meeting.
He noted that NUSD Board Meetings are closed to the public to follow state guidelines on social distancing until further notice. He explained this action was taken In response to Governor's Executive Order N-25-20 and Resolution 20-07 Delegating Authority to Take Necessary Action to Protect Students and Staff from the Spread of Coronavirus (COVID-19), adopted by the Natomas Unified School District (NUSD) on March 16, 2020.
He noted that the district is currently working on upgrading our system to include closed captioning on the livestream. He shared that currently, closed captioning is available on the recordings that are posted on the district's website the day after the Board meeting.
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Passed with a motion by Dr. Susan Heredia and a second by Scott Dosick. |
Yes Jag Bains.
Yes Scott Dosick.
Yes Micah Grant.
Yes Dr. Susan Heredia.
Yes Lisa Kaplan.
Yes Antranig Sameen.
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| Deidra Powell, Director of Communications |
| Deidra Powell, Director of Communications |
Deidra Powell, Director of Communications, tonight we recognize Asian American and Pacific Islander Heritage month. She noted this month celebrates and honors the culture, traditions, history, and contributions of Asian Americans, Native Hawaiians, and Pacific Islanders throughout the United States.
She explained that given that Natomas is one of the most diverse communities in our region, it's no surprise that our Asian and Pacific Islander descent students represent 25% of our student population, which is roughly 3,500.
She added that she would share a few notable facts specific to our Asian and Pacific Islander descent student population at Natomas Unified:
Graduation rate is 96.6% exceeded the County rate of 92.2% and the State of 94%
A-G course completion rate required for UC/CSU admission is 82.7% exceeding the County rate of 64.1% and the State of 75.1%
Many of our Asian and Pacific Islander students celebrate their diversity and educate their school communities with a variety of clubs including Filipino Youth Club, Polynesian Club, and Southeast Asian Association.
She stated Natomas Unified is committed to our Core Belief "Our Diversity is a Strength" and with that continued focus, it is honor and privilege to announce that we celebrate May as Asian American and Pacific Islander Heritage Month in the Natomas Unified School District.
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| Board of Trustees |
Board of Trustees
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The Board is asked to recognize Antranig Sameen, Student Board Member, for his efforts as the student representative for the 2019-2020 school year.
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President Kaplan stated that tonight they were honoring our student board member from Discover High School. She added it is her honor tonight to recognize Antranig Sameen for his service to our district as he contributed in his important role as a Student Board member.
She shared that Antranig attended schools for most of his educational career in Bangladesh and New York City. She stated that through his journey he has experienced a series of events that have brought him to California to live with his aunt. She noted Antranig is an articulate and humble 18-year-old with a passion for photography. She explained his ultimate educational goal is to earn a Master's degree in software or computer engineering. Kaplan stated that Antranig plans to attend a community college and then transfer to UC Berkeley. She opined he is ambitiously working to meet his goals and is always looking for opportunities to better himself. She shared that the Board is excited to publicly recognize him tonight for his service. She added on behalf of the Board, they are happy to award him with a $500 scholarship for college and a plaque to recognize his service as an NUSD Student Board member. She explained that since Board meetings are currently being held virtually, these items have been mailed directly to his home.
Trustee Bains congratulated Antranig. He shared that he did his schooling in India and the carryover from India and Bangladash in significant. He offered congratulations to him and thanked him for being with the Board.
Trustee Dosick echoed President Kaplan’s comments. He shared the Board will miss his student voice. He added that he brought a wonderful perspective to the Board meetings and a maturity beyond his years. He expressed his hope that this is not the last time the Board sees him. He asked him to keep in touch. He stated that the Board expects great things from him and now he has a wonderful life ahead of him. He thanked him and wished him the best of luck. He offered him congratulations on his forthcoming graduation.
Trustee Grant echoed the comments of Trustee Bains and Trustee Dosick. He added that it has been a pleasure having him as a Student Board Member. He noted that Antranig was always prepared, humble and a stout. He stated that he had been a great student representative and offered him his cell phone number and that the Board always has his back. He added it has been a pleasure and looks forward to all the great future things.
Trustee Heredia shared here hope that Antranig has learned as much from the Trustees as they have learned from him. She added that he should always remember that even adults' value and need to hear from young people and their voices. She asked him to please come back and let the Board know what he's doing and keep them informed. She noted he is in a special position to have served as a Student Board Member. She stated she wants him to know he is special. She wished him all the best.
Student Board Member Sameen thanked President Kaplan and all of the Board members and the Superintendent. He thanked them for presenting him with this amazing opportunity. He shared that words cannot express his gratitude for this wonderful scholarship and plaque. He shared his hope that he had met his duties and it has been a great honor to be among them all.
President Kaplan stated they are always there to support him. |
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| Christina Huth, Executive Director stated that the association presidents for NTA and CSEA were encouraged to submit their communications via email prior to the Board meeting. She shared that they received communications from NTA and CSEA and these communications have been forwarded to the entire Board of Trustees and appropriate staff. She noted that the specifics of these communications will be recorded in the official Board meeting minutes. |
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| Pamela Rothwell, President |
| Pamela Rothwell, President |
Pamela Rothwell, CSEA President, stated she is happy to share with you that CSEA supported and signed the State Board of Education (SBE) Waiver to increase the bond capacity from 3% to 4% last week. She added that she had the opportunity to go back to her school last week to do some needed work for diplomas. She noted that she did not realize how much she had missed Natomas High School (NHS) and it was almost like going home. Rothwell shared it felt so good walking through the door down the hall and into her office. She stated they have been making phone calls home to students and parents to check in, and say "Hi" and to make sure they have everything they need for virtual learning. She explained they are asking them, "How they are doing and if there is anything, we can do for them?" She noted the students and parents really seem to like this. She stated she had the opportunity to cheer on NHS seniors as they drove through the parking lot enjoying the "Senior Cruise." She shared that they gathered their senior t-shirts, yard/window signs and any other senior graduation information and that they had music playing all kinds of signs up along the drive. She opined it was so great to see so many of our seniors and they were so happy to see us all too. She shared that some cried tears of joy as well as sadness too. She stated that overall, it was a joyful and happy event. Rothwell gave huge kudos and thanks to all of our classified staff, such as our Food Service workers who are working tirelessly each day to make sure our children are receiving three nutritious meals seven days a week. She added to the Technology Department, making sure our students Chromebooks are working and that they have internet service. She thanked the Payroll ladies making sure all employees are receiving a paycheck and the custodians, who continue to keep our schools clean. She added to the Grounds Team, who keep our school sites looking pristine. Lastly, she thanked our leaders at the district office who do all the planning and technical decision making to make all this possible as we continue to navigate through this unknown and uncertain time. She added for everyone to stay safe and healthy.
Tina Paoli, CSEA Treasurer stated that she hopes Superintendent Evans and NUSD Board Members, are doing well! She opined she is so proud of our NUSD Classified and Certificated employees, Administration, and the NUSD Board! She explained that so much has happened to help our students, and there's much more to come! She added she was thrilled to be part of the Natomas High Senior Cruise on May 1, 2020, where the Class of 2020 Seniors drove through the school's parking lot (some with decorated cars) and stopped at each table picking up a yard/window graduation sign, a class of 2020 t-shirt and video directions for their graduation video message, their cap & gown (paid by NUSD), and any other graduation items they purchased. She shared that they had signs, pom poms, and a bullhorn and they cheered, blew kisses, some of them danced, and some of them ran drills around each car cheering the students. She stated that while she was there, President Kaplan and Angela Herrera, Chief Academic Office, also paid a visit. She thanked them for that! She opined it was fun, but also a little sad because it's probably the last time we'll see those students in person. She added then there's always another year to celebrate! She thanked the seniors for letting her check in with them! She told them to take care and added her hope to see them all soon when it's safe to meet!
Esmerelda Fernandez, CSEA Vice President, expressed her appreciation to the classified employees working hard to keep our schools maintained and clean during this unprecedented time. She thanked the campus safety, secretaries, attendance techs and health assistants for engaging with students via phone calls to ensure our students have all the materials they need to successfully engage in distance learning. She expressed her appreciation to nutrition services who are doing a phenomenal job making sure every student is fed seven days a week. She gave many thanks to the teachers and administrators working diligently to give the graduating class of 2020 a virtual graduation. She told everyone to enjoy their summer and they will see everyone next school year. |
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| Brenda Borge, President |
| Brenda Borge, President |
V.b. Natomas Teachers Association (NTA)
Meeting Minutes: Brenda Borge, NTA President, stated on behalf of the Natomas Teachers Association leadership, they would like to express their great appreciation for all of our teachers, counselors, psychologists, nurses, and speech teachers, during this week and every week, because they recognize how hard they all work. She added that they are very proud of them all! They also thanked all of the NUSD 2020 retirees, and wished them well on their future endeavors. She shared as a member of California Teachers Association (CTA) retired, they will continue to see her in her capacity as NTA president for one more year, as they collectively work together with the district on the various issues that face NUSD classrooms, students, and the Natomas community. She noted in these tough times, during this pandemic and the need for social distancing and distance learning, they want to remind the school board that one thing they have all learned from this experience is that our teachers are essential, effective, and key stakeholders when it comes to moving forward. Borge stated that perhaps some things will look the same and some things may look a bit different. She added what will remain the same is how appreciative the community is of their teachers and their importance. She noted that teachers are independent, competent, and have the ability to operate their classrooms without the need for extra consultants, coordinators, directors, etc. She explained while they approve plans for SELPA, construction, textbook purchases, etc. it is imperative that these key stakeholders' voices be heard. She stated that they need to be at the table discussing policies and procedures, evaluating current practices that need changes, and identifying where and how educational dollars are spent. She explained as with LCAP, our teacher's voices and priorities need to be taken seriously and be integral to this year's budget. She added these are some of the things we need to keep in mind moving forward this year. She reminded that back in 2008, General Davie gathered everyone together using a zero-based budget approach - CSEA, NTA and district office admin - using three basic categories - what is legally required (such as teachers and custodians), what is needed (curriculum), and what is on a wish list, but not legal or needed - such as excessive attorneys, consultants, programs and extra PD. She explained then Bobbie Plough gathered us together, CSEA, NTA and district admin to tackle a tough recession, and was extremely successful in her collaborative and caring approach. She shared that this year, Chris Evans worked with NTA leadership on an emergency MOU that created a basis and practice for more collaborative work that lies ahead. She opined that fortunately, they have a current contract through 2021 and a great CA governor that values labor contracts. She urged the district management to continue to value teachers by working through common issues patiently and collaboratively as is necessary, and as they end the 2019-2020 school year. She wished a happy summer break to everyone!
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| Student Board Member Sameen stated that distance learning has been successful in educating all of our students. He shared that although there had been some bumps, the class of 2020 will be graduating this May. He shared that the high schools have provided the students with caps and gowns. He thanked all the teachers and administrators for their hard work in making sure that the students succeed. He noted they are the reason for the student's determination and why education works. |
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Trustee Bains thanked the Superintendent for all the communications he has been sharing. He added that he has done amazing keeping everyone updated with the challenges the district face and the successes. He also thanked all staff that has been involved in planning graduation.
Trustee Dosick thanked Carol Swanson, Associate Superintendent for making sure Special Education students are getting everything they need. He gave thanks to the Superintendent for the communication and noted that it was today they talked about the district and the budget. He explained that it says a lot about this district and the first cuts always have to start at home. He expressed his appreciation that the message recognizes this will result in a longer wait time. He noted that these will be difficult conversations over the weeks and months to come. He expressed his appreciation on the cohesive front. He echoed Trustee Bains comments on thanking those working on the graduation ceremonies.
Trustee Grant echoed the comments of Trustee Bains and Trustee Dosick. He reminded everyone that Sunday is Mother’s Day. He wished his mom a happy Mother’s Day. He expressed his love and noted that she has been there through everything. Grant quoted Tupac Shakur.
Trustee Heredia echoed the thanks. She stated she is proud of the way things have occurred in this district and the response time and meeting the needs of the families. She added that her and President Kaplan serve on other committees which met that day and they heard from other Board members. She explained when she listens to Trustees from other districts who are struggling, she is proud of what NUSD has done to date.
President Kaplan echoed all the thanks. She gave kudos to every single parent at home that is doing their distance learning. She shared that as the parent of a 1st grader, a special shout out goes to those with TK-2nd grade students. She thanked the parents. She noted that while staff is working so hard for distance learning, it only works when there is partnership at home. She shared that she made it to all four graduation celebrations this week. Kaplan stated that the school’s and staff went above and beyond to make it special and exciting. She explained she had parents email her to ask what was going at Inderkum, they could hear music and Mr. Motherspaw shouting names. She gave a shout out to all those who participated in giving caps and gowns to seniors that the events were great and she appreciated everyone’s work. She noted that they are asking if there will be consistency amongst school districts or amongst counties? She noted that they are working hard to push CSBA to ask the Governor to do the mass purchasing of PPE equipment. She explained that otherwise the districts will be competing against one another trying to find these and can this be something that the state provides. Kaplan stated her and Trustee Heredia also had a meeting with Assembly member McCarty, she thanked staff for providing them with a letter of the costs and the state waivers that the district potentially needs as we move forward. She shared that she passed it along to a couple of other districts who are adding to it. She noted that Assembly member McCarty or Senator Pan will not be able to say that they have not heard from the district’s and are unaware of the impact. She shared that she thinks its important that she says publicly that during the 2008-20009 recession the Prop 98 guarantee went down in one year $7.4 billion dollars which equals to about $1,200 per student. She explained that the initial legislative analyst office is already estimating that $28 billion less is coming in to the general fund, of which $11.2 billion would be from Prop 98 which equals about a $1,700 cut per student. She noted that times are not going to be easy. She expressed her appreciation to the Trustees and staff for working together and that a 15% cut was taken at the district office alone. |
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| Superintendent Evans echoed President Kaplan and gave thanks to all the parents who are a co-educator even now more than ever. He thanked the high school staff for their cap and gown giveaway event and the participation of the students who are submitting their videos. He shared the goal was for them to have fun since they haven't been able to do what all the graduating classes before them have done. He explained the amount of staff time for them to pull this off was enormous including the extra help from our local cable consortium. He thanked teachers for working long and extra hours. He also gave thanks to classified employees and gave food, cleaning facilities and technology and the managers who have led all of that. He added it has been a team effort and it has been much appreciated. He stated that the Governor today acknowledged the harsh realities of our times which are "jaw dropping unemployment figures, now more than 4 million unemployed in California and more than $10 billion out of pocket for unemployment assistance in California with $2 billion coming since last Sunday. He noted that is where the money is going and his hope is that it is helping keep families afloat. He recognized the Governor right off the bat funded education so that educators continue to have paychecks. He noted the importance of educators recognizing that and that not everyone is in that same situation. Evans quoted that the Governor had said that revenues in California are falling off a cliff, and revenues in the May revision will be 10's of billions short for what is needed and that this fiscal crisis will not be a "V" shape and there will not be a quick recovery. He noted the Governors concern that it will be one that will take years to come back from. He shared that this is a repeat of the one 12 years ago and could have a chilling effect. He added that the Governor made clear that there was a plea to Washington, D.C. and that California cannot go in to debt to bail itself out. Evans stated that he had heard from a lot of people that the federal government provided financial assistance to states to stimulate the economy which allowed districts to keep a number of educators employed. He shared that he hopes this federal government has that common sense and continues that path so that 4 million unemployed does not increase exponentially again. |
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| PROCEDURE: The Board of Trustees welcomes the public’s participation at Board meetings and has devoted time in the meeting for that purpose. Since NUSD Board Meetings are closed to the public to follow state guidelines on social distancing until further notice, the Board requests that you submit public comments via eComment through email at publiccomment@natomasunified.org. If you are unable to email a public comment, please call Constituent and Customer Services prior to 12:00 p.m. on May 6, 2020 for assistance. |
| Christina Huth, Executive Director, stated that members of the public were encouraged to submit public comments via eComment through email at publiccomment@natomasunified.org. She noted there were no public comments received. |
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| Angela Herrera, Chief Academic Officer |
| Angela Herrera, Chief Academic Officer |
| The Board is asked to receive a presentation on Distance Learning. |
| The purpose of this presentation is to update the Board of Trustees on our development and implementation of Distance Learning. |
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Angela Herrera, Chief Academic Officer, and Carol Swanson, Associate Superintendent, presented an update on distance learning. The objectives of the presentation were: feeding our students, a focus on equity (addressing the digital divide), our approach and why, what the NUSD team has accomplished with distance learning, and discuss next steps to support students through the end of the school year and beyond.
Doug Orr, Associate Superintendent stated that on Friday NUSD Nutrition Services served meals for Friday-Sunday and it was over 25,000 meals just to NUSD students. He noted that in addition they served meals to some Sacramento City families. He added that on Monday they served over 8,900 meals and an additional 3,200 served to those beyond NUSD.
The presentation highlighted some key factors on NUSD’s approach to distance learning. Such as: keeping open communication with the community; understanding the needs that exist in the community, with equity as a major commitment; utilizing existing resources and investing in new ones; orientation, training, and piloting of distance learning; and learning from these experiences as they explore virtual learning in NUSD. The presentation also highlighted how collaboration with both NUSD labor partners provided a framework for the reopening of schools through distance learning. As of April 30 NUSD had helped to eliminate the digital divide by distributing 6,451 chromebooks and 370 hotspots. It is also important to highlight that as of April 29th, there were only three “unforgotten students,” which means these are students that the district had not heard from or been able to contact in any way.
President Kaplan asked in regards to the Comcast partnership the district has for free internet, does Comcast ask for the family to qualify or do they just make sure they have an address?
Mrs. Herrera explained the district is the customer and families do not need to qualify.
President Kaplan stated it is nothing short of amazing, regarding 100% of special education students receiving an amendment.
President Kaplan asked how we are going to look at our students who are in the younger grades, K-2. not sure how much the teacher can do to assess distance learning and where that student is. She asked if the district is planning an assessment that this student can take for this data.
Mrs. Herrera stated NUSD is looking at diagnostic assessments.
Superintendent Evans stated anytime you give a kid one test especially after summer they will score lower.
Trustee Heredia asked staff to speak more about the assessment of students and what that would look like because we know there is learning loss. She asked what type of assessments and how will the district use those results?
Superintendent Evans stated be honest there is no way staff can tell Trustees what will happen in August. He explained they are still trying to figure out how to open, when to open, and how they close. He shared that anything he said now would be dishonest. He noted that once staff can get kids back in seats or in hybrid, they will look at the assessments.
Trustee Heredia stated to Mrs. Swanson, Associate Superintendent, that today they heard a presentation from general counsel from CSBA, and they talked about the loss of learning for Special Education students and how districts would need to address that. She shared that one thing the general counsel said, is that the question that still remains will be, will we be required to provide compensatory education when students return or will we be required by law to make up the minutes or anything from students Individualized Education Plans (IEP) have not been able to address. She explained that since NUSD has amended all IEPs, we are steps ahead of most districts. She asked for Mrs. Swanson's thoughts on the learning loss, moving forward even though the parent survey said that students are happy with distance learning. She asked what will they be looking at in the Fall in terms of their learning?
Mrs. Swanson stated that NUSD is currently collecting data. She explained that staff wrote the amendments, but they only reflect what they can do with distance learning to the extent feasible. She added if the services are not significantly decreased then they are still sticking with the state and if the student does not show significant regression that cannot recoup fast enough then the district will need to offer remediation. She stated it is not minute for minute, it is remediation so staff is monitoring services provided. She explained for Special Education students who are moderate to severe, some are not able to do distance learning and the team is monitoring that. She noted staff are watching progress and looking at how they are engaged in their learning.
Superintendent Evans stated that one thing he has been unable to fix in the last eight years as Superintendent is that the last two weeks of schools are field trips and fields days and that two weeks are spent on state testing. He noted that he gets calls on learning loss every week. He highlighted there are no field trips, no state testing and there are no field days. He noted there are changes to things that used to be such as the days that instruction didn't happen (i.e field trips, field days, state testing, etc.). He noted they are talking about learning loss right now and until the state tells the district how to come back, they do not know where to begin. Evans explained that there are 2,400 kids at Inderkum High School plus over 100 staff members and even if they order to cut a school in half, students will lose more instructional time. He stated that while staff and Trustees were on this board meeting the budget news just got worse. He noted that none of his staff here will be able to tell Trustees how to remediate this and that they are still in the midst of it.
Trustee Heredia stated it makes sense. She explained these are just conversations in many groups she is a part of. She added that there are topics that consistently come up amongst all the organizations and they are topics for the Board to keep in mind.
Trustee Dosick thanked staff for the information. He noted it was a substantive presentation and barely scratched the surface of what staff has been doing. He shared that he has been receiving questions in general from the community. He explained that the Superintendent's message about the six pillars was very effective because the fall is unknown. He stated he feels he has more information to share with the community about the things NUSD is looking at. He suggested that since there are so many questions, maybe a frequently asked questions board, organized by topic that can be added to the NUSD website. He shared that he found the presentation very helpful.
President Kaplan thanked the staff. She noted it was mind blowing to hear the amount of connections and having done amendments to 1,600 IEP's because that is a lot of work. She shared that one thing she is hearing from legal counsel and others, is to make sure to find ways to document demonstrative progress with Special Education students. She noted that everyone is looking at how they are categorizing and marking data to show there is demonstrative progress is the key. She noted that she and Trustee Heredia are stating that the state leaders and county leaders need to be able to provide districts with the best public health protocol to reopen. She opined it is not fair to make this a district to district request that there needs to be an overarching public health request that is fully cognizant that there are limitations within the budget and structure. She thanked staff and asked them to pass on the thanks to everyone that has been a part of this. She expressed her appreciation that a lot of work has been done.
Trustee Heredia gave her thanks to staff. She noted that the presentation demonstrates the excessive hours over and above what staff has been doing. She expressed her appreciation. She stated that staff did such a thorough job capturing so much and the hard work is obvious. |
Distance Learning Update - 5.06.2020
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| PROCEDURE: Generally, routine items are approved by one motion without discussion. The Superintendent or Board member may request that an item be pulled from the Consent Agenda and voted on separately. In alignment with BB 9322, the item shall be removed and given individual consideration for action as a regular agenda item. |
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Passed with a motion by Scott Dosick and a second by Jag Bains. |
Yes Jag Bains.
Yes Scott Dosick.
Yes Micah Grant.
Yes Dr. Susan Heredia.
Yes Lisa Kaplan.
Yes Antranig Sameen.
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| Chris Evans, Superintendent |
| Chris Evans, Superintendent |
| The Board is asked to approve the April 8, 2020 Regular Board Meeting minutes. |
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| Angela Herrera, Chief Academic Officer |
| Angela Herrera, Chief Academic Officer |
| Certificated New Hires: Stephanie Owen, School Psychologist, Student Services and Support, Effective: April 8, 2020; Casey Taylor, Teacher, Inderkum High School, Effective: April 9, 2020 Certificated Temporary New Hires: Mary Lor, Teacher, Natomas Park Elementary School, Effective: March 25, 2020
Classified New Hires: Valissa Dixon, Playground Assistant, 2.0 hours, Two Rivers Elementary School, Effective: March 17, 2020
Classified Leave of Absence: Jesus Torres, Custodial Team Leader II, Leroy Greene Academy, Effective April 29, 2020 through June 30, 2020
Classified Substitute Resignations: Luis Rua, Effective: April 7, 2020; Priyanya Devineni, Effective: March 31. 2020; Pritiashana Kumar, Effective: April 7, 2020
Certificated Substitute Resignations: Ashley Francis, Effective: April 7, 2020; Victoria Reden, Effective: April 7, 2020; Jennifer Munoz, Effective: April 7, 2020; Jodie Thayer, Effective: March 30, 2020; Alexis Glubka, Effective: March 30, 2020; Christina Bauwens, Effective: March 31, 2020; Andrea Broadnax, Effective: March 31, 2020; Allison Evans, Effective: March 31, 2020; Eliana Gutierrez, Effective: April 6, 2020; Hilda Toribio Flores, Effective: April 6, 2020; Adam Moshofsky, Effective: April 8, 2020 |
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| Javetta Cleveland, Deputy Superintendent |
| Javetta Cleveland, Deputy Superintendent |
The Board is asked to approve the Payroll and Claims for March 2020.
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| This item appears regularly and shows the total payroll and warrants issued. The individual funds’ warrant registers and expenditure summaries are attached. |
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March 2020 Fund Report
March 2020 Warrant Registers
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| Javetta Cleveland, Deputy Superintendent |
| Javetta Cleveland, Deputy Superintendent |
| The Board is asked to accept donations as submitted. |
| The District strongly advocates educational partnerships. We appreciate and recognize the following individuals for being part of our team and thank them for their generosity. Natomas High School received a $496 donation for school supplies from Elaine Ancheta through the PG&E Employee Giving Program.
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| Doug Orr, Associate Superintendent |
| Doug Orr, Associate Superintendent |
| The Board is asked to approve the purchase of textbooks for the 2020-21 school year. |
The purchase of new textbooks in support of recently approved courses, replacement of elementary and secondary textbooks, and required consumables through the following publishers for the 2020-21 school year. We do not anticipate any single vendor to exceed $100,000 and the amounts below are approximate. However, cumulatively, they will. The textbooks are being purchased using Proposition 20 lottery funds and can only be used for the purchase of instructional materials.- American River College - $35,000
- Cengage Learning - $35,000
- Houghton Mifflin Harcourt - $30,000
- IB Source - $20,000
- Learning Without Tears - $15,000
- McGraw-Hill - $70,000
- Pearson - $20,000
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| Doug Orr, Associate Superintendent |
| Doug Orr, Associate Superintendent |
The Board is asked to approve the purchase of textbooks and software program through Follett.
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The purchase of new textbooks in support of recently approved courses, replacement of elementary and secondary textbooks, required elementary and secondary textbooks and the renewal of the Destiny program is best supported through Follett. Below are estimated items and their cost:
- New classroom - teacher and student editions $10,000
- Elementary & Secondary textbook replacement $80,000
- Destiny Program $40,000
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| Doug Orr, Associate Superintendent |
Doug Orr, Associate Superintendent
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The Board is asked to approve the contract with Madsen Roofing & Waterproofing Inc., for Bannon Creek School Library and Multipurpose Room roof replacement.
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| It is recommended to replace the roof at Bannon Creek School Library and Multipurpose Room, located at 2775 Millcreek Dr., Sacramento, CA 95833.
As part of the Deferred Maintenance plan, this work was originally scheduled for the 2021-2022 school year. The Maintenance & Operations department is requesting to begin the roof replacement as soon as possible due to the roof's current condition.
A contract using the joint cooperative purchasing agreement Omnia/US Communities Contract #R180903, with Madsen Roofing & Waterproofing Inc., in the amount of Two Hundred Seventy Thousand Two Hundred Fifteen Dollars ($270,215.00), which includes a $10,000.00 owner controlled allowance for unforeseen cost, is attached. Use of the Omnia/US Communities joint purchasing cooperative was approved by the NUSD Board of Trustees on September 11, 2019.
Work is tentatively scheduled to begin on May 11, 2020 or thereafter and completed by August 1, 2020. The Board is asked to give consent for authorization to approve the contract for services. |
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BCSRoofContract_Madsen
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| Doug Orr, Associate Superintendent |
Doug Orr, Associate Superintendent
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| The Board is asked to approve the contract with Madsen Roofing & Waterproofing Inc. for the Natomas Unified School District Education Center roof replacement. |
| In 2018-19 it was recommended to replace the roof at the Natomas Unified School District Education Center, 1901 Arena Blvd. Sacramento, CA 95834.
As part of the Deferred Maintenance plan, this replacement is scheduled to begin this current school year of 2019-2020.
A contract using the joint cooperative purchasing agreement Omnia/US Communities Contract #R180903, with Madsen Roofing & Waterproofing Inc., in the amount of Five Hundred Twenty-Two Thousand Six Hundred Sixty-Nine Dollars ($522,669.00), which includes a $10,000.00 owner controlled allowance for unforeseen cost, is attached. Use of the Omnia/US Communities joint purchasing cooperative was approved by the NUSD Board of Trustees on September 11, 2019.
Work is tentatively scheduled to begin on May 11, 2020 or thereafter and completed by August 1, 2020.
The Board is asked to give consent for authorization to approve the contract for services. |
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NUSD Education Center Roof Contract_Madsen
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| Doug Orr, Associate Superintendent |
Doug Orr, Associate Superintendent
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The Board is asked to approve the contract with Madsen Roofing & Waterproofing Inc., for the Two Rivers Elementary roof replacement on Building E.
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| It is recommended to replace the roof at Two Rivers Elementary Building E, located at 3201 W River Dr., Sacramento, CA 95833.
As part of the Deferred Maintenance Plan, this replacement was originally scheduled for the 2021-2022 school year. The Maintenance and Operations department is requesting to begin the roof replacement as soon as possible due to the roof’s current condition.
A contract using the joint cooperative purchasing agreement Omnia/US Communities Contract #R180903, with Madsen Roofing & Waterproofing, Inc., in the amount of Two Hundred Eighty-Two Thousand Five Hundred Ninety-Seven Dollars ($282,597.00) which includes a $10,000.00 owner controlled allowance for unforeseen cost, see attached. Use of the Omnia/US Communities joint purchasing cooperative was approved by the NUSD Board of Trustees on September 11, 2019.
Work is tentatively scheduled to begin on May 11, 2020 or thereafter and completed by August 1, 2020.
The Board is asked to give consent for authorization to approve the contract for services.
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TRERoofContract_Madsen
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| Carol Swanson, Associate Superintendent |
| Carol Swanson, Associate Superintendent |
| The Board is asked to hold a Public Hearing regarding the amended NUSD SELPA Local Plan |
The Board is asked to hold a Public Hearing regarding the amended NUSD SELPA Local Plan Passed with a motion by Scott Dosick and a second by Dr. Susan Heredia. |
Yes Jag Bains.
Yes Scott Dosick.
Yes Micah Grant.
Yes Dr. Susan Heredia.
Yes Lisa Kaplan.
Yes Antranig Sameen.
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| In accordance with the requirements of Education Code 56205, the Board shall convene a Public Hearing to receive comments from members of the public regarding NUSD's amended SELPA Local Plan. The required Notice of the Public Hearing was posted on each school website and on the District website. The Community Advisory Committee approved the Amended Local Plan on April 24, 2020. |
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The Public Hearing was opened: 7:01 p.m.
Christina Huth, Executive Director, stated that members of the public were encouraged to submit public comments via eComment through email at publiccomment@natomasunified.org. She noted there were no public comments received.
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| Carol Swanson, Associate Superintendent |
| Carol Swanson, Associate Superintendent |
| The Board is asked to hold a Public Hearing regarding the NUSD Annual Budget Plan for Special Education (Local Plan Section D). |
The Board is asked to hold a Public Hearing regarding the NUSD Annual Budget Plan for Special Education (Local Plan Section D). Passed with a motion by Scott Dosick and a second by Dr. Susan Heredia. |
Yes Jag Bains.
Yes Scott Dosick.
Yes Micah Grant.
Yes Dr. Susan Heredia.
Yes Lisa Kaplan.
Yes Antranig Sameen.
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| In accordance with the requirements of Education Code 56205, the Board shall convene a Public Hearing to receive comments from members of the public regarding NUSD's Annual Budget Plan for Special Education (Local Plan Section D). The required Notice of the Public Hearing was posted on each school website and on the District website. The Community Advisory Committee approved the Annual Budget Plan on April 24, 2020. |
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The Public Hearing was opened at 7:02 p.m.
Christina Huth, Executive Director, stated that members of the public were encouraged to submit public comments via eComment through email at publiccomment@natomasunified.org. She noted there were no public comments received.
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| Carol Swanson, Associate Superintendent |
| Carol Swanson, Associate Superintendent |
| The Board is asked to hold a Public Hearing regarding the NUSD Annual Service Plan for Special Education (Local Plan Section E). |
The Board is asked to hold a Public Hearing regarding the NUSD Annual Service Plan for Special Education (Local Plan Section E). Passed with a motion by Dr. Susan Heredia and a second by Scott Dosick. |
Yes Jag Bains.
Yes Scott Dosick.
Yes Micah Grant.
Yes Dr. Susan Heredia.
Yes Lisa Kaplan.
Yes Antranig Sameen.
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| In accordance with the requirements of Education Code 56205, the Board shall convene a Public Hearing to receive comments from members of the public regarding NUSD's Annual Service Plan for Special Education (Local Plan Section E). The required Notice of the Public Hearing was posted on each school website and on the District website. The Community Advisory Committee approved the Annual Service Plan on April 24, 2020. |
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The Public Hearing was opened at 7:03 p.m.
Christina Huth, Executive Director, stated that members of the public were encouraged to submit public comments via eComment through email at publiccomment@natomasunified.org. She noted there were no public comments received.
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PROCEDURE: Formal action is required on each item which frequently includes discussion prior to the motion. Time is given for public comments.
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| Carol Swanson, Associate Superintendent |
| Superintendent Recommends Approval
Carol Swanson, Associate Superintendent |
| The Board will be asked to approve the amended Local Plan for Special Education with changes required by the California Department of Education, Special Education Division. |
The Board will be asked to approve the amended Local Plan for Special Education with changes required by the California Department of Education, Special Education Division. Passed with a motion by Dr. Susan Heredia and a second by Scott Dosick. |
Yes Jag Bains.
Yes Scott Dosick.
Yes Micah Grant.
Yes Dr. Susan Heredia.
Yes Lisa Kaplan.
Yes Antranig Sameen.
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| Natomas Unified School District last approved amendments to the NUSD Special Education Local Plan on August 14, 2019. In an effort to have consistency across the State in the content of the Local Plan, the California Department of Education developed a Local Plan template for all Districts to use.
Changes to the current Local Plan are primarily in format only. The few changes include the addition of program and service descriptions as defined by the Education Code and the change in location of SELPA documents (the SELPA Office instead of the Superintendent’s Office). Due to format limitations in the template, areas that do not apply to Single District SELPAs are still in the document but NUSD has appropriately identified Natomas as a Single District SELPA. The required Notice of the Public Hearing was posted on each school website and on the District website. The Community Advisory Committee approved the Amended Local Plan on April 24, 2020. |
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President Kaplan asked if there had been any changes the Board should be aware of.
Carol Swanson, Associate Superintendent, stated the only change was the format. She explained that the state is requiring all districts to use the same template. She highlighted the two changes which were that all related service providers need a definition and that they cut and paste the definition from the Education Code. She noted the second change was the location of the SELPA plan.
Christina Huth, Executive Director, stated that members of the public were encouraged to submit public comments via eComment through email at publiccomment@natomasunified.org. She noted there were no public comments received for any of the action items. |
Local Plan - Attachments - Data Collection and Reporting
Local Plan - Section A - Certifications
Local Plan - Section A - Contacts & Certifications
Local Plan - Section B - Governance and Adminstration
Local Plan - Section D - Budget
Local Plan - Section E - Annual Service Plan 4-1-2020
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| Carol Swanson, Associate Superintendent |
| Superintendent Recommends Approval
Carol Swanson, Associate Superintendent |
| Following a Public Hearing, the Board is asked to approve the attached NUSD Annual Budget Plan for Special Education (Local Plan Section D). |
Following a Public Hearing, the Board is asked to approve the attached NUSD Annual Budget Plan for Special Education (Local Plan Section D). Passed with a motion by Dr. Susan Heredia and a second by Scott Dosick. |
Yes Jag Bains.
Yes Scott Dosick.
Yes Micah Grant.
Yes Dr. Susan Heredia.
Yes Lisa Kaplan.
Yes Antranig Sameen.
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| In accordance with the requirements of Education Code 56205, the Board shall approve an Annual Budget Plan for Special Education (Local Plan Section D). As required by law, the NUSD Annual Budget Plan monitors the appropriate use of Federal, State and local funds available and allocated within the SELPA. The distribution of funds includes allocated expenditures for students with severe and low incidence disabilities, students with non-severe disabilities, supplemental aids and services, administrative costs and the use of property taxes within special education. As a single district SELPA, the special education budget allocation is based on the Individual Education Plans and required services of students in the Natomas Unified School District. The Community Advisory Committee approved the Annual Budget Plan on April 24, 2020. |
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President Kaplan asked if there had been any changes the Board should be aware of.
Carol Swanson, Associate Superintendent stated they will come forward every spring for Board approval. She explained the document is of federal, state and local funds and how they will be distributed.
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Amended Local Plan, Section A Contacts and Certifications
Amended Local Plan, Section D Budget Plan
Local Plan - Attachments Data Collection and Reporting
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| Carol Swanson, Associate Superintendent |
| Superintendent Recommends Approval
Carol Swanson, Associate Superintendent |
| The Board will be asked to approve the Natomas Unified SELPA Annual Service Plan for Special Education. |
The Board will be asked to approve the Natomas Unified SELPA Annual Service Plan for Special Education. Passed with a motion by Dr. Susan Heredia and a second by Scott Dosick. |
Yes Jag Bains.
Yes Scott Dosick.
Yes Micah Grant.
Yes Dr. Susan Heredia.
Yes Lisa Kaplan.
Yes Antranig Sameen.
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| In accordance with the requirements of Education Code 56205, the Board shall approve an Annual Service Plan for Special Education (Local Plan Section E). As required by law, the NUSD Annual Service Plan includes a description of special education services to be provided by NUSD, including the nature of the services and the physical location at which the services will be provided, in order to demonstrate that all NUSD students with disabilities have access to services and instruction appropriate to meet their needs as specified in the Individualized Education Programs. The Community Advisory Committee approved the Annual Service Plan on April 24, 2020. |
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President Kaplan asked if there had been any changes the Board should be aware of.
Carol Swanson, Associate Superintendent, stated this comes every spring. She explained it tells the Board what services NUSD offers at the individual school sites and what they offer as the whole district and if students are at other schools the services being provided there.
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Amended Local Plan, Section A Contacts and Certifications
Amended Local Plan, Section E Annual Service Plan
Annual Service Plan - Local Plan - Data Collection and Reporting
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| Angela Herrera, Chief Academic Officer |
| Superintendent Recommends Approval
Angela Herrera, Chief Academic Officer |
| The Board is asked to ratify a Memorandum of Understanding between the District and CSEA regarding leaves for classified employees due to COVID-19 related events and HR 6201.
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The Board is asked to ratify a Memorandum of Understanding between the District and CSEA regarding leaves for classified employees due to COVID-19 related events and HR 6201.
Passed with a motion by Jag Bains and a second by Scott Dosick. |
Yes Jag Bains.
Yes Scott Dosick.
Yes Micah Grant.
Yes Dr. Susan Heredia.
Yes Lisa Kaplan.
Yes Antranig Sameen.
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| On April 16, 2020, the District entered into an MOU with CSEA regarding leaves for classified employees due to COVID-19 related events and the Federal “Families First Coronavirus Response Act” (HR 6201). Per the MOU, in the event a CSEA bargaining-unit employee is exposed to coronavirus or is taken ill with coronavirus, or wishes to self-quarantine for reasonable cause (i.e. family members who is deemed by the State as uniquely vulnerable), the employee may use available leaves without fear of unlawful retaliation. Further, the parties recognize that HR 6201 provides most employees with up to 80 hours over a two-week period (prorated for part-time employees) of paid leave for coronavirus-related absences, and extends coverage of the Family Medical Leave Act (FMLA). On or after April 2, 2020 to December 31, 2020, a bargaining unit member may request leave pursuant to the provisions of the “Federal Emergency Paid Sick Leave Act”. This agreement shall remain in effect through December 31, 2020.
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MOU between the District and CSEA regarding Leaves for Classified Employees due to COVID-19 Related Events and HR 6201
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| Javetta Cleveland, Deputy Superintendent |
| Superintendent Recommends Approval
Javetta Cleveland, Deputy Superintendent |
| The Board is asked to approve the quarterly update to the pre-qualified bidder list. |
The Board is asked to approve the quarterly update to the pre-qualified bidder list. Passed with a motion by Dr. Susan Heredia and a second by Scott Dosick. |
Yes Jag Bains.
Yes Scott Dosick.
Yes Micah Grant.
Yes Dr. Susan Heredia.
Abstain Lisa Kaplan.
Yes Antranig Sameen.
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| History:
1) California Assembly Bill 1565 (AB 1565) states that if the governing board of the district uses funds received pursuant to the Leroy F. Greene School Facilities Act of 1998 for contracts totaling $1,000,000, that the governing board of the district shall require perspective bidders to complete and submit, to the board of the district, a standardized pre-qualification questionnaire and financial statement. This pre-qualification questionnaire must meet the minimum requirements set forth by the Department of Industrial Relations for pre-qualification.
2) Administrative Regulation AR 3311 and Public Contract Code state that the district may establish a procedure for prequalifying bidders on a quarterly basis and may authorize that pre-qualification be considered valid for up to one calendar year following the date of the initial pre-qualification.
Through an online application process, interested bidders have submitted their pre-qualification applications for consideration. Applications have been reviewed by staff, and the attached pool of pre-qualified bidders is recommended for approval.
Once eligible bidders have been notified of their approval by NUSD, their approval can be renewed annually via the same online process. The pre-qualification process remains open throughout the year and eligible bidders seeking to be added to the pool will be presented to the Board for approval on a quarterly basis.
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President Kaplan asked if there is anything new that the Board needs to know.
Javetta Cleveland, Deputy Superintendent, stated there is nothing new but that there are 13 new vendors on the list.
President Kaplan explained that she will abstain because she frequently has conversations with some of these vendors and does not want to mix her work and Trustee life.
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1st Quarter 2020 Approved Bidders List
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| Javetta Cleveland, Deputy Superintendent |
| Superintendent Recommends Approval
Javetta Cleveland, Deputy Superintendent |
| The Board is asked to approve an Agreement with Boberg Hardwood Floors for repair of the gym wood flooring at Leroy Greene Academy. |
The Board is asked to approve an Agreement with Boberg Hardwood Floors for repair of the gym wood flooring at Leroy Greene Academy. Passed with a motion by Scott Dosick and a second by Jag Bains. |
Yes Jag Bains.
Yes Scott Dosick.
Yes Micah Grant.
Yes Dr. Susan Heredia.
Yes Lisa Kaplan.
Yes Antranig Sameen.
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| Slab on grade damage was discovered during gym floor removal at Leroy Greene Academy. The damage was monitored and a repair plan for the slab was approved by the Division of State Architect. After the slab is repaired, the wood flooring must be repaired and reinstalled.
Proposals for the repair were solicited from NUSD CUPCCA vendors. Boberg Hardwood Floors was the only vendor to submit a proposal. Their proposal is in the amount of One Hundred Ten Thousand Three Hundred Twenty Two Dollars ($110,322).
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President Kaplan asked if there is anything new that the Board needs to know.
Javetta Cleveland, Deputy Superintendent, stated there is nothing new and staff will move forward as soon as possible. She noted possibly in May.
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Boberg Contract
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| Javetta Cleveland, Deputy Superintendent |
| Superintendent Recommends Approval
Javetta Cleveland, Deputy Superintendent |
| The Board is asked to approve an agreement with Beynon Sports for installation of all-weather track surfacing at Natomas High School. |
The Board is asked to approve an agreement with Beynon Sports for installation of all-weather track surfacing at Natomas High School. Passed with a motion by Micah Grant and a second by Scott Dosick. |
Yes Jag Bains.
Yes Scott Dosick.
Yes Micah Grant.
Yes Dr. Susan Heredia.
Yes Lisa Kaplan.
Yes Antranig Sameen.
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| Beynon Sports provided a proposal for installation of all-weather track surfacing at Natomas High School in the amount of Seven Hundred Eleven Thousand Five Hundred Dollars ($711,500). The contract amount includes a One Hundred Thousand Dollar ($100,000) owner controlled allowance for unforeseen issues. Beynon Sports participates in the State of California Multiple Award Schedule (CMAS Number 4-12-78-0063A), which provides best value pricing for the procurement of materials and services. Natomas Unified approved the use of CMAS agreements on September 11, 2019. |
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| Measure J Bond Funds |
Natomas Contract
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| Javetta Cleveland, Deputy Superintendent |
| Superintendent Recommends Approval
Javetta Cleveland, Deputy Superintendent |
| The Board is asked to approve an agreement with Fieldturf USA, Inc. for installation of a synthetic turf field at Natomas High School. |
The Board is asked to approve an agreement with Fieldturf USA, Inc. for installation of a synthetic turf field at Natomas High School. Passed with a motion by Scott Dosick and a second by Micah Grant. |
Yes Jag Bains.
Yes Scott Dosick.
Yes Micah Grant.
Yes Dr. Susan Heredia.
Yes Lisa Kaplan.
Yes Antranig Sameen.
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| Fieldturf USA, Inc. provided a proposal for installation of a synthetic turf field at Natomas High School in the amount of One Million Five Hundred Seventy One Thousand Six Hundred Twenty Three Dollars ($1,571,623). The contract amount includes a One Hundred Thousand Dollar ($100,000) owner controlled allowance for unforeseen issues. Fieldturf USA, Inc. participates in the State of California Multiple Award Schedule (CMAS Number 4-06-78-0031A), which provides best value pricing for the procurement of materials and services. Natomas Unified approved the use of CMAS agreements on September 11, 2019. |
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| Measure J Bond Funds |
Agreement NHS Field
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| Javetta Cleveland, Deputy Superintendent |
| Superintendent Recommends Approval
Javetta Cleveland, Deputy Superintendent |
| The Board is asked to approve Resolution No. 20-19, Designation of Applicant's Agent for Non-State Agencies, Cal OES Form 130 for FEMA. |
The Board is asked to approve Resolution No. 20-19, Designation of Applicant's Agent for Non-State Agencies, Cal OES Form 130 for FEMA. Passed with a motion by Scott Dosick and a second by Dr. Susan Heredia. |
Yes Jag Bains.
Yes Scott Dosick.
Yes Micah Grant.
Yes Dr. Susan Heredia.
Yes Lisa Kaplan.
Yes Antranig Sameen.
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| In order to file claims for reimbursement through the Federal Emergency Management Agency (FEMA), the District must submit a Request for Public Assistance (PRA). The first step in filing the PRA is Board approval of the California Office of Emergency Services (Cal OES Form 130) through a Resolution presented at a regular or special Board meeting. Approval of Resolution 20-19, followed by filing the Request for Public Assistance and OES 89 forms with FEMA establishes the District as a public entity which allows the District to seek federal funds for COVID-19 related expenses.
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President Kaplan asked if someone could explain this item for the record.
Javetta Cleveland, Deputy Superintendent, explained that non-state agencies are not automatically applied for the Federal Emergency Management Agency (FEMA). She added that since NUSD is a local agency we needed to establish ourselves as a public agency in order to apply for emergency assistance related to COVID-19. She noted that any additional cost that is related to the pandemic NUSD can file a claim and will hopefully be reimbursed.
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Resol 20-19 FEMA Cal OES Form 130
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| President Kaplan announced that the Board would be going into Closed Session to discuss the Superintendent's Evaluation. We are not anticipating any action this evening. She asked Trustees to log into Closed Session at 7:20 p.m. |
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| PROCEDURE: The Board of Trustee's welcomes the public participation at Board Meetings and has devoted time in the meeting for that purpose. Since NUSD Board Meetings are closed to the public to follow state guidelines on social distancing until further notice, the Board requests that you submit public comments via eComment through email at publiccomment@natomasunified.org. If you are unable to email a public comment, please call Constituent and Customer Services prior to 12:00 p.m. on May 6, 2020 for assistance. |
| Christina Huth, Executive Director, stated that members of the public were encouraged to submit public comments via eComment through email at publiccomment@natomasunified.org. She noted there were no public comments received. |
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| PROCEDURE: There are a number of expectations to the requirement that the public business is done in public. The Legislature has articulated these exceptions because of public necessity for confidentiality or because an open disclosure would violate the privacy rights of an employee or a pupil. |
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| President Kaplan reconvened Open Session at 8:21 p.m. |
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| Jag Bains, Scott Dosick, Micah Grant, Susan Heredia and Lisa Kaplan were present. |
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| President Kaplan announced that no action was taken in closed session. |
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| President Kaplan adjourned the meeting at 8:21 p.m. |
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